Application Guide

Registration and Application Process

First you must register as a member on the site.

1. After you have completed registration, click on the "CIP Applications" button under Member Only sidebar.
2. You will be taken to the Applicant's Console and you must complete the following components:
   

   i) Primary Applicant's Profile

   This section is for the Primary Applicant to fill in his/ her particulars including personal details, qualifications, employment history as required in the application form. Where not applicable, you can type it in as "n/a". The Primary Applicant should be the project leader for the CIP application and will be the liaison for the CIP application. This must be completed in full.

   ii) Step 1: Core Management Team

   This section is to fill in details of all the other members of the team, namely the secondary applicants. At least one other member is required as a prerequisite to the Application. You may select up to 4 members to assist you on this project. In selecting your Core Management Team you should consider persons that will be able to assist you in defining and developing the "idea". A good team has complimentary members just like in a company.

   *Kindly note that you cannot make the application individually. The more team members you have, the higher score you get. Low scoring teams are auto filtered out by the system.

   iii) Step 2: Create/Edit Application

   This section is for the Core Management Team to provide details of the "idea" as required in the application form. You should spend more time thinking through this section.

3. Please note that if you and your team members are lecturers, researchers or assistant, undergraduate, masters or post graduate students or an employee of any university or IHL and if your idea is something you are officially doing in collaboration with your university or is part of your coursework, you will need to use the U-CIP Catalyst application form by selecting it at the top of the form. Please contact us immediately via email enquiries@cradle.com.my with the title of your application if you have wrongly submitted your application using the wrong form. We will reset the application form for you to switch to the right form, edit and re-submit.
4. Draft versions of the form can be saved online by clicking the Save as Draft button at the bottom of the page. You can go back to Step 2 to edit again later. You need not complete all sections in one sitting.
5. Always use the Click here for Clarification useful help pop up guides throughout your application. This has been designed to make sure the information you submit is relevant for us to evaluate your application fairly.
6. When you are ready to submit the form, click "Step 3: Finalize/Submit your Application".
7. You will be prompted to read the "Terms and Conditions". You must agree to the terms before your application will be accepted. To agree you must click "I agree".
8. Once you click "I agree", on the terms and conditions, your CIP application form will be officially submitted online.

Evaluation  and Disbursement Process

1. Once your CIP application form has been submitted, your application will be processed by the Cradle Investment Consultants. If clarification is required on your CIP application, the system will auto contact you directly via electronic mail only with further instruction. Therefore please ensure that you check your e-mail account regularly.
2. Questions will be posted online in your application form. Click Step 2 to see the questions and edit your form. Please start your answers, below your last sentence, by beginning it with ***** to mark your new additional answers and information to our questions. You can also add "Answer for Analyst 1:" and "Answer for Analyst 2:" to answer each analyst clearly. After you have finished answering all the questions, click on submit at the bottom of the page to send it back to us. You can also save as draft if you need more time to answer all the questions but please do not forget to submit it once you are done.
3. Once your application has passed the Application Form Evaluation Processing stage and provided that it has been approved, you will be contacted for an interview and due diligence session with the Investment Consultants. Prior to the interview and due diligence session, you will be notified by the Investment Consultant of all relevant documentation that will need to be verified during that session. This will include filling up the F4A document online. A new link called Edit F4A will appear in your menu options. You will have to fill and submit that at least 1 day before you come for the interview.
4. Please note that only successful candidates will be notified. "Unsuccessful" applications will automatically be notified by email. It is our internal policy not to provide reasons for this. You can contact CIP for verification on your application status but please quote your application title accurately as your reference in any communication to us.
5. After completion of the interview and summary diligence stage, and you have received approval to proceed, you will be provided with an "offer letter" together with the CIP Grant Agreement which will contain details of the approved grant amount, conditions of the grant and milestones for the deliverables, that will have to be met during the agreed time frames that is set out in the offer letter.
6. CIP will disburse the funds to you in pre-agreed tranches upon completion of the agreed milestones. A mobilisation amount may, at CIP's discretion, be paid out to help you get your project under way.
7. A mentor will be assigned to you during the implementation period of the ideas deliverables. You will be required to communicate with the mentor on a weekly basis by any means to provide updates on the progress of your project.
8. Upon completion of the final milestone, the deliverable, (which can be in the form of a completed executive summary, business plan and your prototype and/or proof of concept depending on what is agreed upon in the Offer Letter) must be delivered to CIP on the agreed date. CIP will review the completed final deliverable and may either accept it or require you to refine the final deliverable prior to acceptance.
9. All approved and funded ideas (in the form of the deliverables) will be stored in the Ideas Bank.
10. All other applications that are non-funded will be safely and securely stored in the Ideas Archive and not be accessible to anyone.
    

14 Jan 2004
Application Process

"Today's Ideas, Tomorrow's Wealth."

With a tagline like this, there can be no doubt that the Cradle Investment Programme (CIP) values your ideas. In fact, your ideas are what we value most.

CIP was designed by entrepreneurs for entrepreneurs. That's why one of the very first issues tabled for discussion between the CIP Team members was the crucial and critical question of ownership of ideas submitted online via the e-CIP portal. As entrepreneurs themselves, the members of the CIP Team unanimously agreed that the all ideas, as well as all intellectual property rights subsisting in the ideas, would be owned by the applicant throughout the CIP application process.

This is CIP's mandate and representation to the Malaysian public, backed by the Malaysian Government. We cannot fall short of the responsibility reposed in us.

Some facts:

1. Who has access to my idea during the Application & Approval Stage:

a) Throughout the Application & Approval stage, only certain designated users have password-controlled access on either a full or restricted basis. They are:

i) Members of the CIP Team

The CIP Team is bound by terms and conditions of confidentiality set out in their employment contracts, which provisions survive termination of the employment relationship.

ii) Designated personnel in Malaysian Venture Capital Management Berhad (Mavcap)

As an organization, Mavcap and its employees are entrusted with the responsibility of managing the CIP fund and are accordingly bound by confidentiality clauses in their respective employment contracts. Even so, only one or two representatives from MAVCAP has a limited view of the idea for approval committee and evaluation purposes only.

iii) Designated Service Providers to CIP

Designated service providers with full or partial access to the system are bound by terms and conditions of confidence and non-disclosure set out in duly executed Service Level Agreements, which provisions survive termination of the contractual relationship and / or conclusion of the CIP. Even so, this is merely for technical maintenance purposes and does not involved access to the application forms.

2. Who has access to my idea once it is approved and goes into the Ideas Bank?

i) Only a summary of the idea will be posted on the Ideas Bank. The successful applicant will be requested to prepare an executive summary of the idea and submit it to CIP. CIP does not undertake the responsibility of summarizing your idea. In preparing this summary, you are advised to seek independent legal consultation to prevent the inadvertent disclosure of any information that is prejudicial to you or intended to :

a) form the basis of a patent application which is yet to be filed; or

b) remain confidential, proprietary or secret

ii) It must also be noted that these summaries residing in the Ideas Bank cannot be accessed by the general public. The summaries are only available to registered subscribers to the Ideas Bank comprising funding partners (such as VCs, industry players, angel investors and banks) and the Government of Malaysia, but even then only in the form of the summary prepared and submitted by you. The system does not allow these registered subscribers to access the full transcript of the Idea unless and until they have contacted you for permission first, which you have the right to withhold if you are not agreeable to the terms.

3. Intellectual Property issues

i) Will it amount to premature disclosure if I submit an application prior to filing for a patent?

You are advised to seek independent advice from lawyers / practitioners with expertise in the area of intellectual property prior to submitting your application if you think that a component of your idea might be patentable.

It must be noted that the e-CIP portal is only accessible to specific groups defined in 1(a) (i) & (iii) above.

ii) Will it amount to premature disclosure if a summary of my Idea is placed in the Ideas Bank prior to filing for a patent?

Only a summary of the idea will be posted on the Ideas Bank. The successful applicant will be requested to prepare a summary of the full transcript of the Idea and submit it to CIP. CIP does not undertake the responsibility of summarizing your idea. In preparing this summary, you are advised to seek independent consultation from intellectual property lawyers/practitioners to prevent the inadvertent disclosure of any information that is intended to form the basis of a patent application which has yet to be filed.

Further inquiries or requests for more details can be directed to us at enquiries@cradle.com.my.

As many CIP Applications are expected, the on-line applications will be processed in batches. Please check the details for the count down to the closing date of the respective batches by referring to the counter on the website. CIP Applications submitted after the closing date for a specific batch will be automatically rolled over to the next batch for processing. For more information on past examples of closing date, click on subject heading below. The general batch closing dealine, rule of thumb is, by midnight of every 3rd Monday of every month.